OCS will be working with IIE again in 2009 as the
official shipper of exhibitor materials to the IIE
fair series.
As the IIE fair official shipper, OCS will keep track
of all exhibitors’ materials, store all exhibitors’
materials in OCS overseas stations, and deliver all
exhibitors’ materials to the fair venue one day prior
to the event day.
IIE strongly recommends using OCS as your courier
to ensure customs clearance and safe arrival directly
to the IIE fair venue. Using OCS allows OCS,
IIE and you to track your materials and ensure safe
delivery directly to the venue.
If you decide to use another carrier to ship directly
overseas, your ship-to address should be the OCS agency
address in each destination country.
Note that neither OCS nor IIE will be able to assist
exhibitors to track or to locate or to assist delivery
of shipping materials if the exhibitor chooses another
courier or does not follow OCS shipping instructions.
Participating institutions shipping with OCS will
not need to make any international shipments. Instead,
you can forward all your boxes to the OCS trade fair
hub in Boston.
From its Boston trade fair hub, OCS will take care
of the rest, including address labeling and export
documentation.
OCS will pay all duties and taxes on your behalf
overseas and will oversee customs clearance for you
in the receiving country.
According to the long experience of IIE/Hong Kong,
OCS performs all of these services seamlessly and
automatically, for all exhibitors who choose to ship
with OCS.
Complete shipping instructions will be emailed to
all registered participants.
You can always contact OCS at fairs@shipOCS.com
or call toll-free in the U.S. 1-877-2222-OCS.
(Please keep this contact info for your reference.)
Note: for participants NOT using OCS.
If you decide to use another carrier to ship directly
overseas, your ship-to address should be the OCS agency
address in each destination country. IIE has requested
that OCS in each Fair city receive this type of “direct”
freight.
After you register for the fair and complete the
proper OCS forms, we will send you instructions on
where to send boxes for each IIE fair city, and what
the charges will be.
Please do NOT ship any materials to the
offices of IIE or the fair organizers.
It is the responsibility of your carrier to deliver
your materials “door-to-door” overseas to OCS.
Alternatively, you may ship your fair materials to
the hotel in which you would stay. Note that you are
responsible for contacting your hotel to arrange and
confirm shipment.
Please make sure your carrier is able to clear customs
in the countries you ship to, and make sure they can
take care of duty and taxes for you. Please do NOT
ship your materials as “cargo” or “door-to-airport”,
because these services generally do NOT include customs
clearance.
Again, if you choose to directly ship to your hotel,
neither OCS nor IIE will be able to assist you to
track or locate or assist delivery of your shipment.
Neither OCS nor IIE will be able to assist if your
packages are delayed in customs or undeliverable due
to improper labeling or other error. Again, IIE strongly
recommends shipping through OCS.
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