Important:

1. Applications received after the deadline will not be accepted for the Tokyo fair. Exhibition space of the hall is also limited. We strongly recommend early registration.
2. There will also be a fair in Nagoya, Japan on the previous day (10/20). A day trip from Tokyo to exhibit in the Nagoya fair is feasible.
3. Because of increasing legal concerns regarding privacy protection, it is becoming more difficult to collect and release personal information in Japan. However, in response to U.S. exhibitor requests, we will ask Fair visitors for written consent to release their email addresses to exhibitors. A list will be sent to exhibitors approximately one month after the Fairs. Participating schools are still strongly advised to collect personal information from prospective students directly at their booths. (Please note that personal information released to you may not be shared with third parties without additional consent.)

Exhibition Hall
World Import Mart Building (in Sunshine City)
3-1-3 Higashi-Ikebukuro, Toshima-ku,Tokyo, 170-8630

Access: 10 minute walk from Ikebukuro Station on JR or Marunouchi Line subway, or 4 minutes walk from Higashi-Ikebukuro Station on Yurakucho subway line.

About 1,300 visitors attended the Tokyo Fair in 2006. Most were self-sponsored potential undergraduate freshmen, transfers, and graduate students. Tokyo is the center of the world's second largest economy.

Last year’s fair visitors were interested in:

• Associate degrees 21%
• Bachelors degrees 45%
• Masters degrees 41%
• Doctoral degrees 12%
  (Total exceeds 100% as some visitors indicated more than one degree e.g.
  Associate and Bachelors)

Popular courses include:

• Business
• Social Science
• Humanities
• Arts and Music
• Science and Tech/Engineering

OCS will be working with IIE again in 2007 as an official shipper of exhibitor materials.
Participating institutions shipping with OCS will not need to make any international shipments.
Instead, all boxes can be forwarded to our OCS trade fair hub in Boston.

From here, OCS will take care of the rest, including address labeling and export documentation.
OCS will pay all duties and taxes on your behalf overseas. You will have no customs clearance worries.
OCS performs all of these services seamlessly and automatically for all exhibitors shipping with OCS.

We will store all exhibitors’ materials in our overseas stations and deliver them on instruction from IIE, direct to the fair venue.

Complete shipping instructions will be emailed to all registered participants.
You can always contact OCS at fairs@shipOCS.com or by calling toll-free in the U.S. 1-877-2222-OCS.

Note: for participants NOT using OCS.

If you decide to use another carrier to ship directly overseas, your ship-to address will be the OCS agency address in each destination country. IIE has requested that OCS in each Fair city receive this type of “direct” freight.

After you register for the fair and complete the proper OCS forms, we will send you instructions on where to send boxes in each city, and what the charges will be.

Please do NOT ship any materials to the offices of IIE or the fair organizers.

It will be the responsibility of your carrier to deliver your materials “door-to-door” overseas to OCS.
Please make sure your carrier is able to clear customs in the countries you ship to, and make sure they can take care of duty and taxes for you. Please do NOT ship your materials as “cargo” or “door-to-airport”, because these services generally do NOT include customs clearance. Neither OCS nor IIE will be able to assist if your packages are delayed in customs or undeliverable due to improper labeling.

United States citizens do not need to obtain visas for a temporary stay up to 90 days in Japan. Visitors may need to explain to the Immigration Official that they are visiting Japan to participate in a free educational exhibition and not here to earn any income or engage in any paid for services. A permit of stay will be granted.
http://www.mofa.go.jp/j_info/visit/visa/02.html#a

Those who are not U.S. citizens must check with a Japanese consulate in the United States. http://www.mofa.go.jp/j_info/visit/visa/index.html

Travel from Narita International Airport
There is frequent train and bus service from Narita International Airport to central Tokyo, and some hotels have direct shuttle service. If you plan to go to the venue directly from Narita Airport, please take a bus to Sunshine Prince Hotel. The World Import Mart building is in the Sunshine complex. A taxi from Narita will cost more than 20,000 yen. Airport bus schedule: http://www.limousinebus.co.jp/e/index_route.html

Travel from Nagoya to Tokyo
Those schools that will exhibit in Tokyo after Nagoya may find it most convenient to take the Shinkansen (Bullet Train) from Nagoya to Tokyo Station. The trip takes about 90 minutes and costs is approximately $100.
Train Schedule: http://jr-central.co.jp/eng.nsf/english/timetable/$FILE/Eastbound2007-3.pdf
(This timetable in good only until 6/30/07. Japan Railway companies make semi-annual major revisions of Timetables on 10/1/07. Please refer to the latest timetables after October 1, 2007).

Tokyo participants are advised to travel to Tokyo on Saturday 10/20 upon closing of the Nagoya fair. There are a few hotels (Marunouchi Hotel / Yaesu Fujiya Hotel) near Tokyo Station. If participants choose to travel on Sunday morning, please try to get on the bullet train by around 7:30 AM to be in time for country briefing. Marunouchi subway line (red line) will take you from Tokyo Station to Ikebukuro, but it may take extra time to get to the venue from the Ikbukuro Station if you have heavy luggage. If you take taxi from Tokyo Station either to Ikebukuro (venue) or Shinjuku (hotel), the taxi fare will likely be $30-$40 plus about $6 toll if the taxi uses expressway.

There are not many hotels in the Ikebukuro area. The closest one to the venue (actually located adjacent to the World Import Mart Building) is Ikebukuro Sunshine Prince Hotel. There are a number of nicer hotels in the Shinjuku area. Shinjuku station is the 4th stop on JR Line from Ikebukuro Station. The rates shown below are just for reference (for minimum rooms for single occupancy for an example). Room rates change depending on the season and the day of the week. 10% Service charge and 5% consumption tax are included in the rates below except in Hotel Century Hyatt and in Keio Plaza hotel. Keio Plaza’s rate will anyway be revised in March/April (but no drastic raise is expected). In addition, 100 or 200 yen Tokyo City’s hotel tax (approx. $1-2) depending on the costs of the room will be added in most hotels.

Ikebukuro:

Sunshine City Prince Hotel
3-1-5 Higashi-Ikebukuro, Toshima-ku, Tokyo 170-8440
Phone: 81-3-5954-2245
Rate: JPY12,300

Metropolitan Hotel (Crown Plaza -Tokyo)
1-6-1 Nishi Ikebukuro, Toshima-ku, Tokyo 171-8505
Phone: 81-3-3980-1111
Rate: JPY13,667

Shinjuku:

Hotel Century Hyatt
2-7-2 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Phone: 81-3- 3348-1234
Rate: JPY21,400

Hotel Century Southern Tower
2-2-1 Yoyogi Shibuya-ku, Tokyo
Phone: 81-3- 5354-0111
Rate: JPY18,480-

Keio Plaza Inter-Continental Hotel
2-2-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Phone: 81-3- 3344-0111
Rate: JPY16,000 (exclusive of service and taxes). The rates are to be modified in March/April.

Shinjyuku Washington Hotel (website is in Japanese)
3-2-9 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Phone: 81-3- 3343-3111
Rate: JPY10,273

Tokyo Hilton Hotel
6-6-2 Nishi-Shinjuku, Shinjuku-ku, Tokyo
Phone: 81-3- 3344-5111
Rate: JPY35,900 (this rate also includes Tokyo City’s hotel tax).

Tokyo Station (8 stops on Marunouchi subway line to Ikebukuro Station)

Marunouchi Hotel (in front of Marunouchi North Exit of the Tokyo Station)
1-6-3 Marunouchi, Chiyoda-ku, Tokyo
Phone: 81-3-3217-1111
Rate: JPY23,300

Yaesu Fujiya Hotel (4 min walk from Yaesu South Exit of the Tokyo Station)
2-9-1 Yaesu, Chuo-ku, Tokyo
Phone: 81-3-3273-2111

Mieko Muto
Commercial Specialist
Commercial Service
American Embassy Tokyo
1-10-5 Akasaka, Minato-ku
Tokyo 107-8420
Tel: 81-3-3224-5317
Fax: 81-3-3589-4235
E-mail: Mieko.Muto@mail.doc.gov